Scheduler is a new tool available in Zoom for all accounts at Gonzaga. It is similar to Calendly and will allow you to set up schedules where people can sign up for a time to meet. Gonzaga's ITS has created a knowledge base article on Gettng Started with Zoom Scheduler. Please note: Calendly will not be available to Gonzaga users after May 16, 2025.

Create a Schedule

To create a schedule, open Zoom and click on the Scheduler link in the menu. If you start in the Zoom app, you will be directed to the online version of Zoom where you can create schedules.

1. 1. Click the +Create Schedules button
  2. Enter the details about the meeting
  3. Set the availability times
  4. Edit the system confirmation notices - these can include a calendar invite
  5. Define rules in the more options page
  6. Click finish

Embed

The schedule can now be distributed by the link provided on the confirmation pop-up. Close that window to return to the My Schedules page in Zoom. You will see the new schedule listed along with any other previous schedules.

1. 1. Click the Share option on the schedule’s tile:
  2. Select the ‘Add to Website’ tab, then click the ‘Copy Code’ button:
  3. Now you are ready to paste the embed code into Canvas. Open the page or area of Canvas you want to add the code
  4. Click on the Edit option to see the RCE (editing box)
  5. Select the embed icon (little cloud):
  6. Paste the code in the text box:
  7. Click the Submit button
  8. Save the page - make sure it is published so students can access the schedule

In-depth support from Zoom: https://support.zoom.com/hc/en/article?id=zm_kb&sysparm_article=KB0058092